EVENT PLANNING 2021
It’s not pretty, but it’s safe!
Julie Wong, CMP, Meeting and Event Planner
The summer of 2021 has provided opportunities to get back into the “new realities” of planning live events. We have planned some unique events in the past few months. The month of May brought along a new corporate client who was offering vaccinations to their employees, vendors, and their families. We quickly learned how to socially distance ourselves at their location as they had recording cameras in their facilities that monitored all employees and guests to ensure everyone was distanced from each other.
In June, we planned our first event serving food and drinks. We planned extensively with our catering partner on how to safely serve the food. All lunches had to be individually wrapped, labeled, and stored or chilled properly. Quickly we acknowledged that safety in planning is a priority before aesthetics. Although this lunch event was for employees in a warehouse environment, we wanted to show our guests that we still cared about them. The result = Lots of happy, belly-filled, and appreciative guests.
In July, we planned a unique event that required transportation of a small group on a site tour in various cities and states. We worked closely with our transportation partner and our client to discuss social distancing within a vehicle. Fortunately, all attendees had been vaccinated and the cities we were in were starting to loosen up their mandates. We continued to have drivers wear masks and sanitize appropriately. We also ordered vehicles that allowed for guests to be at least 3′ apart. The result = Satisfied travelers.
We continue to have positive hope for events and our planning needs to slowly return and we are mindful of the safety and new protocols that are required. We hope that soon in-person meetings and events will be the norm again but are grateful we have live events to plan.
“…we wanted to show our guests that we still cared about them. The result = Lots of happy, belly-filled, and appreciative guests.”
It is not uncommon for people to ask what we do here at The Event Concierge, that answer is forever evolving as we will do whatever it takes to make our client’s meeting, banquet, or event a success.